Podcast, Social Media & Operations Support (GoHighLevel)

👩🏻‍💻 We are seeking a high-level partner to serve as the right hand to our leadership, ensuring seamless operations across podcast production, executive administration, and social media. This is a detail-oriented, execution-heavy role designed for a proactive professional who thrives on taking ownership and keeping the engine running in a fast-paced environment. 📋 Responsibilities: -Research, source, and outreach to potential guests while managing the entire booking pipeline and logistics in ClickUp -Manage recording links, tech-checks, prep documents, and post-recording assets like show notes and promo graphics -Triage the founder’s Gmail and own the Google Calendar to prevent conflicts and ensure prioritized daily scheduling -Handle travel coordination, meeting reminders, and general administrative follow-through to filter noise for leadership -Schedule and publish content across all major platforms (IG, LI, FB, TikTok, YT, X) and monitor weekly performance -Respond to comments and DMs in the founder’s voice, moving warm leads into DMs for further qualification -Maintain GoHighLevel (GHL) data, including pipelines, tags, basic funnels, and email/SMS sequences Monitor and troubleshoot automations in GHL and ClickUp to ensure no breakages in lead or client workflows. -Capture recurring tasks via Loom and written guides to build a permanent library of step-by-step team workflows. -Create and update reusable templates, outreach scripts, and checklists to maintain consistent team execution.

✅ Requirements : -Technical Skills (Required) GoHighLevel (GHL) — hands-on experience with contacts, pipelines, funnels, forms, calendars, and workflows -ClickUp confident managing spaces, folders, lists, tasks, dashboards, and custom fields -Candidates must be based within the Eastern timezone to align with the client's business hours -Gmail & Google Workspace — advanced inbox management, Google Calendar, Drive, Docs, Sheets -Social media platforms — Instagram, LinkedIn, Facebook, TikTok, YouTube, X — posting, scheduling, engagement -Scheduling tools — Calendly, native GHL calendars, or equivalent -Basic content tools — Canva, Loom, Google Docs ✨Preferred (Nice-to-Have) Skills: -Experience booking or managing podcast guests for a show -Prior experience writing SOPs or process documentation -Familiarity with Loom (or similar) for recording walkthroughs -Familiarity with Riverside, Zoom, or similar recording platforms -Basic video/audio clipping (Descript, Opus Clip, CapCut) or willingness to learn -Light automation experience (Zapier, Make, n8n) -Prior work with coaches, creators, podcasters, or agencies -Understanding of funnels, lead magnets, and email marketing fundamentals ⚙️Communication & Execution Skills: -Fluent professional English (C1+) with the ability to draft polished, on-brand emails and DMs in the founder's voice -Confident flagging priorities for leadership and comfortable with video calls and async direction -High-level time management and the ability to juggle multiple workstreams without dropping the ball -A problem-solver with high accountability and extreme attention to detail; you don't wait for things to break before fixing them -Fluency in Spanish or Portuguese is a plus