Executive Assistant

We’re a growing construction and property management company looking for a sharp, proactive Executive Assistant who thrives in fast-paced environments and knows how to support business growth from behind the scenes. This is not a task-taker role — we need a strategic partner who can anticipate needs, manage chaos, and help us scale. 📍 What You'll Do ● Manage executive calendars, travel coordination, and meeting scheduling across time zones ● Communicate with contractors, vendors, clients, and property stakeholders on behalf of leadership ● Track project timelines, deadlines, and deliverables in construction or property-related workflows ● Prepare reports, presentations, proposals, and correspondence in English ● Support operational and administrative processes to help the business run more efficiently ● Identify bottlenecks and proactively suggest improvements — we want your input ● Assist in organizing and following up on business development efforts 👇🏼 To Apply 👇🏼 Submit your resume in English to: lenaalbino.va@gmail.com - along with a brief introduction telling us: What's one way you've helped a previous employer work more efficiently? 🚨 CVs in languages other than English will be immediately rejected.🚨

✅ What We're Looking For ● 2+ years of experience supporting US-based companies or executives (non-negotiable) ● Background or familiarity with construction, real estate, or property management is strongly preferred ● Proven experience supporting small to mid-size businesses in a growth stage ● Excellent written and spoken English (C1 or above) ● Strong organizational skills and the ability to manage multiple priorities without dropping the ball ● Proficient in tools like Google Workspace, project management platforms (Asana, Monday, Notion), and communication tools (Slack, Zoom) ● Self-starter mindset — you don't wait to be told what to do next ✨ Bonus Points If You Have ● Experience with property management software (AppFolio, Buildium, or similar) ● Familiarity with construction project management tools (Procore, Buildertrend) ● Experience creating or optimizing SOPs 👇🏼 To Apply 👇🏼 Submit your resume in English to: lenaalbino.va@gmail.com - along with a brief introduction telling us: What's one way you've helped a previous employer work more efficiently? 🚨 CVs in languages other than English will be immediately rejected.🚨